Commercial Lease Administrator

Atlanta, GA 30326

Posted: 09/19/2019 Industry: None Job Number: 35888260

Job Description

The Lease Administrator is responsible for accurately administering lease documents according to departmental guidelines. Duties include but not limited to abstracting key lease points, billing recoverable items, accounts receivable and analysis of general ledger property expenses.

Key Accountabilities
Lease Administration

  • Exercise discretion with confidential information.
  • Contribute to team effort by providing information and helping others as needed.
  • Review, abstract and input lease information into MRI database according to internal procedures.
  • Proofread all lease abstraction reports for accurate input.
  • Clarify any vague lease terms or intent with Leasing Agent or Legal Department.
  • Communicate and follow with team members on any missing lease documentation, forms and/or dates.
  • Record and verify gross sales reports. Calculate percentage rent due per lease.
  • Provide property expense information to Leasing Agent.
  • Review suite square footage for accuracy.

Accounts Receivable
  • Apply tenant rental payments to account.
  • Assist coding checks during heavy volume.
  • Review tenant accounts for accuracy and correct as needed.
  • Correspond and resolve tenant account, billing, and dispute questions.
  • Direct tenant questions to Property Manager, Leasing Agent or Collection Manager.
  • Provide aging reports to assist team in timely collection of rents.
  • Deposit and apply/refund Security Deposits as needed.
  • Compute tenant recovery billings, including CAM/Operating Expenses, property tax, insurance, percentage rent and utilities.
  • Calculate CPI rental increases.
  • Review and mail billings and statements.
  • Calculate all new monthly tenant CAM/OPR and Tax estimates.

General Ledger Analysis
  • Analyze expense accounts for each building.
  • Communicate with Property Manager for clarification of expenses.
  • Handle account corrections with Accountant or Accounts Payable.
  • Review utility invoices and approve daily.
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