Administrative Assistant

Atlanta, GA 30326

Posted: 08/02/2019 Industry: None Job Number: 35883209
MANAGEMENT


TITLE: Property Administrator - Atlanta

CLASSIFICATION: Non - Exempt

REPORTS TO: Property Manager



QUALIFICATIONS:

  1. 2 years commercial real estate experience
  2. Excellent customer relation skills
  3. Good written and verbal communication skills
  4. Ability to prioritize work and work under deadlines
  5. Team player

RESPONSIBILITIES:

  1. Answer phones for all properties and respond to tenant or internal customer requests in courteous, timely and efficient manner.
  2. Dispatch work orders to appropriate staff member.
  3. Maintain all tenant contact information (emergency and daily contact).
  4. Maintain tenant insurance certificates and HVAC maintenance contracts.
  5. Maintain all supplies inventories at the property.
  6. Maintain all property files and records.
  7. Provide administrative assistance to the staff.
  8. Create and code invoices for property group according to budget. Follow up with vendor on invoice issues.
  9. Ensure pass down information is relayed to Security and Janitorial as appropriate on daily basis.
  10. Assist Property Manager with tenant event planning and implementation.
  11. Manage utility accounts to include: adding new accounts, transfer, remove, etc.
  12. Assist Property Manager with collection activities.
  13. Assist with any other duties as requested by Management or Engineering staff.
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